Employment

Do you love balancing a spreadsheet while changing kids lives?
Do you enjoy bookkeeping for a cause?
Are you excited to help develop and implement finance strategies?

If you answered yes, please read on!

PC TOTS IS SEEKING A DIRECTOR OF FINANCE AND ADMINISTRATION

This position starts at $75,000. Higher pay is dependent on experience and qualifications.

About us

PC Tots is a non-profit early education provider serving working families in Park City and Summit County, Utah. Our mission is to cultivate a brighter tomorrow for our community by providing high quality early childhood education and care to our children and families regardless of financial barriers.

Position Summary

The The Director of Finance and Administration will work with the Executive Director to ensure accurate and timely financial information, maintenance of effective internal controls, and support of the organization's financial sustainability and operational effectiveness. 

This position is responsible for managing the organization's day-to-day financial operations, accounting functions, financial reporting, and administrative processes. As the organization's primary finance professional, this position oversees all aspects of the accounting cycle, from daily transaction processing and reconciliations to budgeting, financial analysis, and Board reporting; this position also works closely with the Executive Director and leadership as a thought-partner in long-term strategic planning and analysis.

Here is a list of the key areas in which you will provide support to the organization:

  • Manage all day-to-day accounting activities, including transaction entry, accounts payable, accounts receivable, deposits, payroll, and general ledger maintenance.

  • Maintain accurate financial records, ensure transactions are properly classified, documented, and approved, and conduct monthly, quarterly, and annual financial close processes, including bank, credit card, and balance sheet reconciliations.

  • Drive the development of the annual budget, aligning fiscal planning with organizational strategy under the guidance of the Executive Director and the Finance Committee. 

  • Lead monthly Finance Committee Meetings, working closely with the Finance Committee Chair and providing financial reporting and executive summaries for Committee review.

  • Coordinate the annual independent audit and preparation of Form 990 and other required tax filings, including the preparation of supporting schedules, reconciliations, and documentation for external auditors and tax preparers.

  • Ensure compliance with GAAP, grant requirements, donor restrictions, and applicable regulatory requirements.

  • Coordinate designated HR and employee administration functions, including new-hire onboarding, employee documentation, maintenance of personnel records, benefits administration and related documentation.

  • Support general administrative and operational processes. 

  • Other duties as assigned.

Required Qualifications

  • Bachelor’s degree in Accounting, Finance, or a related field.

  • Progressive accounting or financial management experience.

  • Working knowledge of GAAP, financial statement preparation, budgeting, and account reconciliations.

  • Experience with payroll, accounts payable and receivable, audit coordination, and tax compliance.

  • Proficiency with accounting software, Excel, and financial reporting tools.

  • Strong organizational, analytical, communication, and problem-solving skills.

  • Ability to work independently, manage competing priorities, and maintain confidentiality and sound professional judgment.

Preferred Qualifications

  • CPA designation a plus

  • Nonprofit accounting experience

  • Experience with tuition billing, student account management, or similar revenue administration.

Benefits

Park City is a stunning workplace setting.  The community has a robust non-profit sector that maintains close contact and positive relationships.  While a sophisticated international destination, the city is actually small, and it is easy to develop relationships with government and business officials.  Our employees enjoy the outdoors where walking and bike trails are nearby.

The position includes:

  • Suite of insurance benefits

  • Paid time off

  • Company-paid continuing education

This position offers a hybrid schedule requiring some in office days and allowing work-from-home options.

Do you have experience with the above duties? If so, you may be our ideal candidate for this role! Please provide a resume and a letter of interest. In your letter of interest, be sure to mention your applicable skills and exactly why you are a fit for the role.

We’ll be accepting applicants until December 3, 2026. 

Please apply prior to this closing date to be considered for this role.

To apply, please send your letter of interest and a resume to: sbanerjee@pctots.org

Apply Now

PC Tots is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind.  We are committed to equal employment opportunity for all applicants and employees. We provide a work environment free of discrimination and harassment. All employment decisions are based on business need, job requirements and individual qualifications, without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, veteran or disability status, family or parental status, or any other status protected under the law.

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